LIBERIA- Administrator- Harper

Solidarités International is a French humanitarian organization which provides aid and assistance to victims of war or natural disaster. For over 30 years the association has focused on meeting three vital needs – water, food and shelter – by carrying out emergency programmes followed by longer-term reconstruction projects. Whilst fully respecting the assisted populations’ customs and culture, Solidarités International’s programmes are implemented through the joint expertise of around 180 expatriates and 1500 local managerial staff and employees. Solidarités International is currently present in Africa (Central African Republic, Southern Sudan, Kenya, Somalia, Liberia, Chad, Democratic Republic of the Congo, Republic of Côte d’Ivoire, Zimbabwe), in Asia (Afghanistan, Thailand, Bangladesh, Myanmar) and in Haiti.

MISSION Solidarités International has been working in Liberia since the end of the civil war, implementing Water, Sanitation and Hygiene (WASH) programmes (since 2004) and Food Security Programs (since 2006). The mission has progressively moved from emergency to development approach to support Liberian communities. Since March 2011, with the Ivorian refugee influx into Liberia, Solidarités International has been implementing emergency WASH and NFI programmes in areas bordering Ivory Coast to respond to basic humanitarian needs.

FUNCTIONS Administrative management of personnel: • Assist in welcoming and integrating new personnel, ensure they receive administrative briefing • Supervise the administrative management of personnel recruitment and hiring at his/her base • Supervise the archiving, handling and security of Solidarités International personnel files • Draft employment contracts for employees at his/her base, and ensure that they are adhered to • Ensure that performance reviews are carried out according to defined procedure, and monitor the professional development of personnel • Centralise training requests from teams and set up a training plan • Assist in ordering and determining disciplinary measures • Apply the formalities provided for sanctions and for termination or breach of contract • Supervise the collection of elements needed to establish wages and monitor their proper implementation • Calculate taxes, complete returns and make statements and payments to the necessary organizations • Assist in defining and applying Solidarités International’s salary and social policies • Evaluate risks linked to changes in compensation and social policies • Oversee the setting up of legal representation and consultation bodies for personnel at his/her base, and assist in conflict management and resolution • Conduct meetings and communication with personnel • Track the cost of living • Update the base organization chart

Team management: • Define the needs of administrative personnel at his/her base, and recruit according to the resources allocated • Train, support and evaluate the administrative team at his/her assignment base • Plan and direct the activities of the administrative team • Lead meetings for the administrative team

Cash-flow/bookkeeping: • Manage his/her base’s cash-flow and ensure that banks and cash boxes are well supplied • Manage transfers and monitor the security of funds • Formulate cash-flow forecasts with the logistics officer and the program managers • Supervise the upkeep and security of safes and cash-boxes • Validate all disbursements and commitments of expenditure, in compliance with Solidarités International procedures. • Supervise account keeping at his/her base, monitor cash balances • Monitor bank books for his/her base and keep the safe • Prepare and supervise the monthly closing, review and integration of the accounting for his/her base • Verify the accounting files before they are sent to coordination

Budgetary / financial monitoring: • Update allocation boards for his/her base • Update and analyze budget follow up in conjunction with logistic and program teams • Make connections between budgetary consumption and activity progress • Propose solutions if necessary • Monitor functioning costs at his/her assignment base • Oversee adherence to donor administrative procedures • Aid the administrative coordinator in formulating financial reports and carrying out audits • Assist in formulating budgets for new projects

Administrative management of the mission: • Verify and validate all contracts drafted at the base • Assist in selecting Solidarités International premises • Ensure administrative monitoring of insurance locations, claims and contracts

Reporting/communication: • Establish and maintain relationships with local and regional administrative authorities, monitor regulations in force • Take part in meetings relating to administrative aspects, represent Solidarités International on request and/or by order • Supervise the sending of administrative files to the coordination • Ensure administrative and financial reports are made to the coordination according to the Solidarités administrative calendar

PROFILE - Education: Accountancy, Finance, Administration related diploma (“BTS”, license / master) - Experience: Minimum 1 to 2 years with INGO specialized in Humanitarian assistance. Previous Experience in similar position with different donors budgets to manage at the same time. Previous experience with Solidarités International highly appreciated. - Technical skills and knowledge: Knowledge and practice of Microsoft, Saga and Homère software. Knowledge in accountancy, budget design and follow-up. - Transferable skills: Efficiency, rigorous, organized, strong communication skills, diplomacy, autonomy - Other desirable qualities: Adaptability to changing work environment and possible volatile security situation, ability to work under pressure, with peak of heavy work load - Languages: English is mandatory, French appreciated

DURATION 4 months (but will potentially be extended subject to funding) Start date: 20/11/2011

STATUS Salaried position

DOCUMENTS Thanks for sending your CV and cover letter to the following link: https://emea2.recruitmentplatform.com/syndicated/private/syd_apply.cfm?I...