ADMINISTRATIVE ASSISTANT, PRESIDENT AND EXECUTIVE DIRECTOR’S OFFICE

Description

President’s Office

Provide direct and confidential administrative support, including managing the President’s Office files, receiving and routing general mail, email and telephone inquiries.
Manage a demanding daily calendar and travel schedule for the President, and making travel arrangements in coordination with the Travel Office.
Assisting with management of the President’s office budget, including preparing expense reports, submitting travel reimbursements and credit card reconciliation, and tracking invoices.
Organize logistics for meetings involving the President’s office, including greeting and receiving outside guests for such meetings.
Assist with other projects on an as needed basis.

Executive Director’s Office

Provide direct and confidential administrative support, which includes screening and responding to mail/Email, organizing and maintaining executive office files, updating contacts, note taking and engagement with Council staff and external constituents, as well as problem solving on an ad hoc basis.
Help manage the overall timeline and planning process for the biannual Board Meetings, including coordinating all logistics for dinners and receptions.
Plan and organize in-house staff events including seminars, regular staff meetings and social occasions.
Provide support for Council-wide calendars, special events, and visits from guests to the Council.
Prepare expense reports, travel reimbursements, and credit card reconciliation.
Organize and execute annual SSRC holiday card mailing.
Assist with special executive projects and other office-related tasks on an as needed basis.

Bachelor’s degree required, social sciences and humanities preferred.
2-3 years direct experience as an administrative assistant required, preferably in a non profit or academic environment.
Experience with high-volume travel arrangements and heavy scheduling preferred.
Exemplary interpersonal, communication and writing skills.
Excellent event planning skills, with the ability to manage competing deadlines.
Excellent organizational skills with strong attention to detail.
Ability to work well independently as well as cooperatively with others.
Knowledge of MS Office applications, databases and Internet research skills required.

applications@ssrc.org (Please include "Administrative Assistant, President/Executive Director's Office" in subject field).